Policy & Procedure Refresh: The Top Updates for 2025
- logan rosenbrock
- Sep 12, 2025
- 2 min read
As 2025 approaches, AFC and HFA providers in Michigan should take time to review policies and procedures. Not every policy needs a rewrite every year—but a few core policies consistently cause problems when they’re outdated or ignored.
Here are the ones you should focus on for 2025—and why they matter.
Medication Management
Why it matters: Med errors are one of the most common issues cited during inspections. If your written policy doesn’t match your actual practice, you’ll get flagged. What to review for 2025:
PRN documentation (must include resident response)
Controlled med counts (two staff signing each shift)
How corrections are made on MARs (no white-out, single line + initials)
Who is allowed to pass meds and what training they must have
2. Emergency Preparedness
Why it matters: LARA requires drills on all shifts and documented transportation arrangements. Many homes forget to update this after staffing or vendor changes. What to review for 2025:
Fire and evacuation drill logs—are you running them on 2nd and 3rd shifts?
Transportation: do you have a current agreement or vehicle/driver policy in place?
Staff responsibilities during emergencies—are they written and trained on?
3. Resident Rights
Why it matters: Every resident must receive a copy at admission, and staff must be trained annually. Homes often have an outdated version or no proof of training. What to review for 2025:
Ensure your rights statement matches the current LARA language
Keep a signed copy in each resident file
Retrain staff and have them sign an acknowledgment each year
4. Staff Training & File Maintenance
Why it matters: Incomplete staff files are one of the fastest ways to get cited. Policies should spell out what’s required—not just assume HR knows. What to review for 2025:
Annual training hours (at least 12 hours documented)
Current CPR/First Aid certifications on file
TB testing policy (baseline + every 3 years)
File retention period—set at 10 years to satisfy both state and waiver
Bottom Line
You don’t need to rewrite every policy each year. But if you focus on medications, emergencies, resident rights, and staff training, you’ll cover the areas that inspectors and waiver reviewers care about most.
At Roseberri, we help providers align their policies with real-world practice—so what’s on paper matches what’s happening in your home.
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